This sample timeline is based on a 2.5-hour event with 8 teams (organized into two tracks of 4 teams each). Adjust timing based on the number of teams and available space. This timeline is based on
Within 24 hours of start time: Case Study scenario is provided to participant teams
30 minutes before: Judges arrive and receive orientation (case study, rubric, timeline, expectations)
Start time: Participant check-in and orientation session. Teams receive case study scenario and are directed to preparation spaces
+3 hours: Teams present during time blocks (15 min presentation + 5 min Q&A per team)
All presentations conclude; judges deliberate and select 1st, 2nd, 3rd per track
Awards ceremony and closing remarks (could be part of a larger program/banquet)
Note: If you have more than 8 teams, add additional tracks or extend the timeline. Each additional team adds approximately 20 minutes to the presentation block.
